Kibabii University

Message from Chair Public Complaints & Compliments

WHAT IS A COMPLAINT? It is an expression of dissatisfaction by a person or
persons about an act or omission or standard of service provided by a person or
institution
-a complaint may include: – service failure, delay, inaction, inefficiency,
discourtesy, incompetence, unfair treatment, unresponsiveness, abuse of power or
an injustice against a person.

BENEFITS OF EFFECTIVE HANDLING OF COMPLAINTS
(i) Complaints help an institution to identify its weak areas and thus engage
in improvement
(ii) Help organization to understand its clients/customers
(iii) Improves the reputation and image of the organization/institution
(iv) Provides management with information on how staff treat their
clients/customers

WHO CAN LODGE A COMPLAINT? Any person can lodge a complaint on
their behalf or on behalf of another person. A complainant has a right to be assisted
to lodge their complaint.

WHAT INFORMATION SHOULD ONE GIVE WHEN LODGING A
COMPLAIN?
(i) His/her particulars, unless the complaint is lodged anonymously
(ii) A clear, factual and brief account of the complaint should be given
verbally but most preferably, in written.
(iii) The complainant can give any available supporting documents
(iv) They should suggest the remedy they are seeking.

HOW CAN ONE LODGE A COMPLAINT?
(i) Visiting the point where their issue is domiciled
(ii) Record the complaint in the complaints register/book
(iii) Email the department, directorate, institution or organization
(iv) Dropping a note in the complaint boxes.

Compliments and Complaints Form

Send a complaint or a compliment by filling in the form below.

We appreciate your feedback.