Esther M. Maloba

Name: Esther M. Maloba

Contact details:



Academic Qualification

Institution [ Date from – to ]Degree(s) or Diploma(s) obtained:
Kibabii University, Kenya, 2013-2016Master of Business Administration (Strategic Management)
Kenyatta University, Kenya, 2006-2010Bachelor of Arts (Human Resource Management)
The Mombasa Polytechnic, Kenya, 1994-1997Diploma in Secretariat Studies

Field of Specialization

Human Resource Management

Membership of Professional Bodies

  • Institute of Human Resource Management – Membership No. 06412
  • Kenya Institute of Management – Membership No. 44030

Work Experience

Date from toInstitution, Location (City, Country)Person Responsible ToPositionResponsibilities/Duties
May 2016
to date
Kibabii UniversityVice-ChancellorIn-charge, Council Secretariat
  • Preparation and circulation of Council agenda, documents and Committee papers.
  • Writing of reports/briefs to Council and its Standing Committees.
  • In-charge of Council and Confidential Registry.
  • Preparation of Council Almanac, Budget, Work Plans and Charter.
  • Insurance of substantive members of Council.
  • Ensure Council performance evaluation exercise is conducted annually.
  • Serve as focal point for all Council communications and engagement.
  • In liaison with the Deputy Registrar (Administration) and Vice Chancellor, offer Secretarial Services to Council and the following Standing Committees:
    • Audit, Risk and Compliance Committee
    • Strategy, Finance and Development Committee
    • Awards and Sealing Committee
    • Governance
December 2017
to date
Kibabii UniversityRegistrar
(Administration and Human Resource)
Senior Administrative Assistant
(Council Secretariat)
  • Council matters (as listed above)
  • Processing of Bank Loans to staff.
  • Ensuring processing of passage and baggage to new staff.
  • Ensuring safe custody of University policy documents
January 2015Kibabii UniversityRegistrar
(Administration and Human Resource)
Senior Administrative Assistant
  • Handling of Staff Industrial Relations Issues.
  • Employee Counseling and Staff Discipline.
  • Staff exits through: layoffs/redundancy, dismissals and terminations.
  • All leaves as per the Collective Bargaining Agreements (CBAs) and Employment Act 2007.
  • Employee Benefits – Pension, gratuities, death benefits, other compensations and claims.
  • Ensure the CBAs between KIBU Council and all staff Unions are adhered to i.e. Kenya Union of Domestic, Hotels,
  • Educational Institutions, Hospitals and Allied (KUDHEIHA), Kenya Universities Staff Union (KUSU) and Universities Academic Staff Union (UASU).
  • Ensuring that the recommendations from various surveys are handled e.g.:-Employee Satisfaction, Customer Satisfaction.
  • Preparation of and/or signature of letters and correspondence on Industrial Relations and Staff Welfare.
  • Offering Secretarial Services to the following committees:-Staff Disciplinary Committees,Council and Staff Unions Negotiations Committees.
December 2013Kibabii UniversityRegistrar
(Administration and Human Resource)
Senior Administrative Assistant
  • Maintaining and updating Staff Establishment in accordance with approved procedures and estimates.
  • Collating vacant positions for advertisement (External, Internal and on KIBU website).
  • Preparation of summaries of applications
  • Processing of invitation letters for interview and ensuring that they are sent to candidates in time.
  • Opening of personal files of candidates who have been offered appointment and ensuring that appropriate documents are filed in personal files.
  • Providing feedback to unsuccessful candidates
  • Prepare induction workshop for new staff
  • Ensuring that staff records and statistics are updated accordingly.
  • Handling staff appraisal.
  • Advising departments on expiry of contracts in time to facilitate timely action.
  • Offering secretarial services to the following Committees:-Shortlisting Committee,Staff Establishment, Appraisal, Training and Development Committee,Appointments and Promotions Committee
January 2013Kibabii UniversityRegistrar (Administration)Administrative Assistant
  • Managing operations in Recruitment, Training and Development Section
  • Managing operations in Central Services and Transport section
  • Industrial Relations and Staff Welfare Section
  • Council matters
December 2007Masinde Muliro University of Science and Technology (MMUST)Registrar (Administration)Secretary
  • Receive and direct visitors and clients.
  • General clerical duties including photocopying, fax and mailing.
  • Maintain electronic and hard copy filing system.
  • Typing, prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
  • Prepare agenda for meetings and prepare meeting schedules.
  • Preparation of minutes and distribution before meetings.
  • Sort and distribute incoming correspondence.
  • Maintain office supply inventories.
  • Coordinate maintenance of office equipment.
1999 – 2005ACK Christian Community ServicesProject ManagerSecretary
  • Typing documents
  • Dealing with office correspondence
  • Maintaining office filing system
  • Prepare for scheduled meetings

Professional Research Done

  1. Analysis of Performance Appraisal on Employee Job Productivity in Public Universities
  2. Effects of Training and Development on University Staff