Date from to |
Institution, Location (City, Country) |
Person Responsible To |
Position |
Responsibilities/Duties |
|---|
May 2016
to date |
Kibabii University |
Vice-Chancellor |
In-charge, Council Secretariat |
- Preparation and circulation of Council agenda, documents and Committee papers.
- Writing of reports/briefs to Council and its Standing Committees.
- In-charge of Council and Confidential Registry.
- Preparation of Council Almanac, Budget, Work Plans and Charter.
- Insurance of substantive members of Council.
- Ensure Council performance evaluation exercise is conducted annually.
- Serve as focal point for all Council communications and engagement.
- In liaison with the Deputy Registrar (Administration) and Vice Chancellor, offer Secretarial Services to Council and the following Standing Committees:
- Audit, Risk and Compliance Committee
- Strategy, Finance and Development Committee
- Awards and Sealing Committee
- Governance
|
December 2017
to date |
Kibabii University |
Registrar
(Administration and Human Resource) |
Senior Administrative Assistant
(Council Secretariat) |
- Council matters (as listed above)
- Processing of Bank Loans to staff.
- Ensuring processing of passage and baggage to new staff.
- Ensuring safe custody of University policy documents
|
January 2015 |
Kibabii University |
Registrar
(Administration and Human Resource) |
Senior Administrative Assistant |
- Handling of Staff Industrial Relations Issues.
- Employee Counseling and Staff Discipline.
- Staff exits through: layoffs/redundancy, dismissals and terminations.
- All leaves as per the Collective Bargaining Agreements (CBAs) and Employment Act 2007.
- Employee Benefits – Pension, gratuities, death benefits, other compensations and claims.
- Ensure the CBAs between KIBU Council and all staff Unions are adhered to i.e. Kenya Union of Domestic, Hotels,
- Educational Institutions, Hospitals and Allied (KUDHEIHA), Kenya Universities Staff Union (KUSU) and Universities Academic Staff Union (UASU).
- Ensuring that the recommendations from various surveys are handled e.g.:-Employee Satisfaction, Customer Satisfaction.
- Preparation of and/or signature of letters and correspondence on Industrial Relations and Staff Welfare.
- Offering Secretarial Services to the following committees:-Staff Disciplinary Committees,Council and Staff Unions Negotiations Committees.
|
December 2013 |
Kibabii University |
Registrar
(Administration and Human Resource) |
Senior Administrative Assistant |
- Maintaining and updating Staff Establishment in accordance with approved procedures and estimates.
- Collating vacant positions for advertisement (External, Internal and on KIBU website).
- Preparation of summaries of applications
- Processing of invitation letters for interview and ensuring that they are sent to candidates in time.
- Opening of personal files of candidates who have been offered appointment and ensuring that appropriate documents are filed in personal files.
- Providing feedback to unsuccessful candidates
- Prepare induction workshop for new staff
- Ensuring that staff records and statistics are updated accordingly.
- Handling staff appraisal.
- Advising departments on expiry of contracts in time to facilitate timely action.
- Offering secretarial services to the following Committees:-Shortlisting Committee,Staff Establishment, Appraisal, Training and Development Committee,Appointments and Promotions Committee
|
January 2013 |
Kibabii University |
Registrar (Administration) |
Administrative Assistant |
- Managing operations in Recruitment, Training and Development Section
- Managing operations in Central Services and Transport section
- Industrial Relations and Staff Welfare Section
- Council matters
|
December 2007 |
Masinde Muliro University of Science and Technology (MMUST) |
Registrar (Administration) |
Secretary |
- Receive and direct visitors and clients.
- General clerical duties including photocopying, fax and mailing.
- Maintain electronic and hard copy filing system.
- Typing, prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
- Prepare agenda for meetings and prepare meeting schedules.
- Preparation of minutes and distribution before meetings.
- Sort and distribute incoming correspondence.
- Maintain office supply inventories.
- Coordinate maintenance of office equipment.
|
1999 – 2005 |
ACK Christian Community Services |
Project Manager |
Secretary |
- Typing documents
- Dealing with office correspondence
- Maintaining office filing system
- Prepare for scheduled meetings
|
