Duties and Responsibilities

Reporting to the Deputy Vice-Chancellor (Academics and Students Affairs), the Dean of Students shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Students Affairs Department.

The Dean of Students shall:

  1. Be a member of Senate and University Management Board
  2. Liaise with other service Departments that affect Housing, Health, Catering, Sports and Welfare of students including Guidance, Counselling and Wardenship;
  3. Advise the Students Association in matters concerning its functions and regulate expenditure of its finances;
  4. Administer the Students’ Organization of Kibabii University (SOKU) elections and to oversee a smooth transition from one outgoing Student Council to a new one;
  5. Arrange in conjunction with the students’ organization various types of entertainment for students and coordinate all other cultural activities and co-curricular activities;
  6. Receive students’ non-academic disciplinary cases and process them in consultation with the Deputy Vice-Chancellor (Academics and Students Affairs) for the Students Disciplinary Committee;
  7. Supervise and coordinate all students’ publications and newspapers, and maintain a communication link (dialogue) between the University Management and the students through their organization;
  8. Help in clearing students leaving/entering the country to/from other countries in conjunction with the Ministry in charge of Education and other relevant Government Agencies;
  9. Plan, prepare and direct students’ welfare activities;
  10. Keep in safe custody all SOKU equipment and maintain records for them;
  11. Oversee the management of Students’ Centre facilities; and
  12. Undertake such other official assignments as may be assigned from time to time by the Vice-Chancellor or Deputy Vice-Chancellor (Academics and Students Affairs).
  13. Be a member of Senate and University Management Board
  14. Have shown merit and ability as reflected in work performance and results (for serving officers).
  15. Requirements for Appointment

    The Dean of Students shall be a holder of a relevant Ph.D degree from a recognized University with relevant experience at least three (3) years as a Deputy Dean on Scale 14 or equivalent. In addition, the Dean of Students shall be a member of professional body.

    Terms of Service

    Shall hold office on a contract period of five (5) years but may be eligible for reappointment for a further one term in accordance with terms and conditions of service as approved by the Council from time to time.

    How to apply:

    Each application shall be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and Professional Certificates, National Identity Card or Passport, Testimonials, and other relevant supporting documents. Scanned copies of these documents must be attached to the email application.

    For positions of Registrars, Finance Officer, Dean of Students, University Librarian, applicants must also submit the following:

    1. Clearance from Kenya Revenue Authority
    2. Clearance from Higher Education Loans Board
    3. Clearance from the Ethics and Anti-Corruption Commission
    4. Clearance from Credit Reference Bureau
    5. Criminal Investigation Department- (Certificate of Good Conduct)
    6. Letters of recommendation from at least three persons familiar with the applicant’s professional experience and character in general should also be sent to the address below before Tuesday, 31th October, 2017 .

    All applications should clearly be marked with the Reference Number of the Advertised position “Application for the position of (position applied for)”and submitted as follows:

    1. Ten (10) hard copies
    2. An electronic copy in PDF format by email be sent to the following email: appointments@kibu.ac.ke

    Applications must be submitted on or before Tuesday, 31th October, 2017 . Applications should be addressed as registered mail to:

    The Vice Chancellor,
    Kibabii University,
    P.O. BOX 1699 – 50200


    Addressed to
    The Vice Chancellor
    Kibabii University,
    and Dropped at
    Kibabii University-Main Campus,
    Administration Block, Third Floor, Room ABA 308,

    Note: Kibabii University is an equal opportunity employer. Women, marginalized and persons living with disability are encouraged to apply.