The mandate of the department is to provide goods and services to meet the needs of the University. Our Procurement process is regulated by the Public Procurement and Disposal Act 2005, and the Public Procurement Regulations 2006.The pillars of strength for the department are integrity, Transparency, Fairness, Accountability, National Interest and Economic Development. The department is committed to achieve the following objectives:
- To ensure the lowest possible cost and timely delivery without compromising the quality through selection of capable and efficient suppliers
- Automate the Procurement process to ensure full accountability through proper management and monitoring of the process.
- Prepare the University consolidated plan at the end of each financial year to ensure 95% of the Procurement is effectively carried out as per the plan.
In August 2019 the Ministry of Education and the Inspectorate of State Corporations negotiated and vetted Kibabii University’s performance contract for the financial year 2019/2020. The contract was cascaded and implemented within the required stipulated framework. The self-evaluation process was carried out from Tuesday 25th August, 2020 to Friday 28th August, 2020, Procurement Department was evaluated. Kibabii University has successfully implemented the PC of FY 2019/2020 despite the challenges brought about by the Covid-19 Pandemic.
In an event graced by Vice Chancellor, Prof. Ipara Odeo, Legal Office, Ms. Wanjala, Procurement Officer, Ms. Wanyonyi and Head of Sections (Mr. Wasike and Mr. Mamai) on 30th July, 2020, Pelt Security Services Ltd and Neat Hygiene Services Ltd signed contracts with Kibabii University after being awarded tender for Security Services and Sanitary & Pest Control Services that will run from July, 2020 to June, 2022.
Kibabii University attained ISO 9001:2015 certification in November, 2019 after a successful certification audit conducted by SGS Kenya Ltd. Surveillance audits are conducted to ensure the University quality management system has continued to fulfil requirements of the certification audit. It is a periodic audit performed by an external auditor to ensure that an organization still meets ISO standard requirements SGS Kenya external auditor, Mr. Jared Ogutu conducted a surveillance audit virtually from 4th to 5th August, 2020. Procurement Department was sampled.
The objectives of the audit were to determine conformity of the management system, or parts of it with audit criteria and its: ability to ensure applicable statutory, regulatory and contractual requirements are met; effectiveness to ensure the client can reasonably expect to achieve specified objectives, and ability to identify as applicable areas for potential improvement.
Kibabii University under the AHEAD Project receives an infrared smart interactive whiteboard as part of equipment for establishing an Innovation Hub at the University. ICT and Procurement staff inspected and received the smart board on 9th December, 2019. In attendance was the infrared smart interactive whiteboard supplier.
School of Graduate Studies has acquired 2 Projectors Tripod Screens for the use in the SGS Boardroom. This comes as a boost to the School in enhancing the display of presentation image during thesis defense. Their screen heights are adjustable to accommodate any ceiling height with self-locking extension tube and high low case adjustment. ICT and Procurement staff inspected and received the items on 15th August, 2019. In attendance was the Projectors Tripod Screens supplier
In line with H.E the President’s commitment to entrench good governance in the management of public affairs, and deepen accountability and transparency in the procurement of public goods, works and services, the President issued an Executive Order on ‘Procurement of Public Goods, Works and Services by Public Entities’. The Executive Order is premised on the Constitutional principles of Chapter 12 on public financial management, and in particular Act 201 and 227 that emphasize integrity, prudent use of financial resources, and fair, equitable, competitive and cost effective procurement.
The Executive Order requires all government entities and public owned institutions to publish full details of tenders and awards from the 1st July, 2018. The publication will allow members of the public to access the information which include the items or services purchased, contract prices, and the particulars of the suppliers including owners, directors and beneficial ownership. This will enhance the highest level of public scrutiny at all units of public administration, and thereby improve the management of public resources for public good.
Download the Kibabii University contracts awarded for 2018/2019 Financial Year- October, 2018
The Vice Chancellor, Prof. Ipara Odeo, DVC Administration, Finance and Development, Prof. Aywa and DVC Planning, Partnerships, Research and Innovation, Prof. Dr.-Ing. Mutua, PhD, Rer. Nat. in a closing meeting with the external auditors from Kenya National Audit Office on 8th October, 2018 in Boardroom B. In-attendance were a section of Kibabii University staff from Finance and Procurement departments.
External auditors usually provide an independent opinion on the University’s annual financial statements. The financial statements provide a summary of the University’s financial performance during the year by showing its income and expenditure, and its assets and liabilities, together with a number of reports, statements and supporting information
TENDER REF No: KIBU/PROC/T/01/2018/2019
TENDER NAME: PROVISION FOR CLEANING SERVICES FOR 2018-2020 FY (LOT 1)
1.1 Kibabii University invites sealed tenders from interested and eligible youth, women and persons with disability for provision of cleaning services 2018-2020 FY (Lot1).
1.2 Interested eligible candidates may obtain further information and inspect tender documents (and additional copies) at Kibabii University, 1699-50200 in the procurement office during working hours from 8.00 am to 5.00pm from Monday to Friday.
1.3 A complete set of tender documents may be obtained by interested candidates upon payment of a non-refundable fee of Ksh. 1000 in cash or Bankers Cheque payable to Kibabii University or downloaded from University website (www.kibu.ac.ke) or http://supplier.treasury.go.ke free of charge. Applicant who download the tender documents shall immediately email their contacts details and tender number to firstname.lastname@example.org.
1.4 Prices quoted should be net inclusive of all taxes and delivery costs, must be expressed in Kenya shillings and shall remain valid for a period of 120 days from the closing date of the tender.
1.5 Completed tender documents are to be enclosed in plain sealed envelopes marked with Tender name and reference number addressed to
P.O.BOX 1699- 50200 Bungoma
Should be deposited in the Tender Box at the Administration Block, Main Campus so as to be received on or before 4th October, 2018 at 10. 00a.m.
Or Bulky tenders which do not fit the tender box shall be registered at the Vice Chancellor Office on 1st floor of the Administration Block.
1.6 Tenders will be opened immediately thereafter in the presence of the tenderers representatives who choose to attend the opening at Kibabii University Senate room.
- Tenderer/bidders must serialize/number all the pages and copies of documents attached and indicate the documents submitted on their own attached table of contents.
- All attachments shall be from the last page of this document, starting with your table of contents and all paged.
iii. Mandatory Site visit meeting shall be on Thursday, 27th September, 2018 at 10.00 am in the University Main campus (For New bidders).
P.O.BOX 1699- 50200 Bungoma
Kibabii University invites sealed tenders from interested and eligible tenderers to tender for the following:
|Closing/ Opening date and time|
of cleaning services
|Duly filled tender securing declaration form||Lot 1: Reserved for youth, women and persons with disability from Bungoma county||Thursday, 16th
August,2018 at 10.00am
August, 2018 at
|Lot 2 & 3: Reserved for all youth, women and persons with
disability in Kenya
Interested and eligible candidates may inspect and obtain tender documents from the University Procurement Department or downloaded from University website (www.kibu.ac.ke) or https//suppliers.treasury.go.ke free of charge. Those who choose to have hard copies will pay Ksh. 1000 in cash or banker’s cheque payable to Kibabii University, KCB A/C No. 1132024889.. Tenderers who downloads the tender MUST e-mail their names, contact details and tender number to: email@example.com
The complete tender documents should be enclosed in plain sealed envelope clearly marked with the tender name and reference numbers and addressed to:
VICE CHANCELLOR KIBABII UNIVERSITY
P.O. BOX 1699-50200 BUNGOMA, KENYA
Should be deposited in the tender box located at the University Main Campus, Administration block on or before
Friday, 24th August, 2018 at 10.00am
Bids will be opened immediately thereafter in the University Senate Boardroom. Bidders or their
Representatives are invited to attend.
Download: Invitation to Tender Notice
|Name||Academic Qualification||Professional Bodies|
Ms. Villance Mwasigwa
Ms. Joseph Isiah Shitakha
Mr. Bett Gilbert Kipngeno