Procurement Department

In August 2019 the Ministry of Education and the Inspectorate of State Corporations negotiated and vetted Kibabii University’s performance contract for the financial year 2019/2020. The contract was cascaded and implemented within the required stipulated framework. The self-evaluation process was carried out from Tuesday 25^th August, 2020 to Friday 28^th August, 2020, Procurement Department was evaluated. Kibabii University has successfully implemented the PC of FY 2019/2020 despite the challenges brought about by the Covid-19 Pandemic.

In an event graced by Vice Chancellor, Prof. Ipara Odeo, Legal Office, Ms. Wanjala, Procurement Officer, Ms. Wanyonyi and Head of Sections (Mr. Wasike and Mr. Mamai) on 30^th July, 2020, Pelt Security Services Ltd and Neat Hygiene Services Ltd signed contracts with Kibabii University after being awarded tender for Security Services and Sanitary & Pest Control Services that will run from July, 2020 to June, 2022.

Kibabii University attained ISO 9001:2015 certification in November, 2019 after a successful certification audit conducted by SGS Kenya Ltd. Surveillance audits are conducted to ensure the University quality management system has continued to fulfil requirements of the certification audit. It is a periodic audit performed by an external auditor to ensure that an organization still meets ISO standard requirements SGS Kenya external auditor, Mr. Jared Ogutu conducted a surveillance audit virtually from 4^th to 5^th August, 2020. Procurement Department was sampled.

The objectives of the audit were to determine conformity of the management system, or parts of it with audit criteria and its: ability to ensure applicable statutory, regulatory and contractual requirements are met; effectiveness to ensure the client can reasonably expect to achieve specified objectives, and ability to identify as applicable areas for potential improvement.

Kibabii University under the AHEAD Project receives an infrared smart interactive whiteboard as part of equipment for establishing an Innovation Hub at the University.  ICT and Procurement staff inspected and received the smart board on 9^th December, 2019. In attendance was the infrared smart interactive whiteboard supplier.

School of Graduate Studies has acquired 2 Projectors Tripod Screens for the use in the SGS Boardroom. This comes as a boost to the School in enhancing the display of presentation image during thesis defense. Their screen heights are adjustable to accommodate any ceiling height with self-locking extension tube and high low case adjustment. ICT and Procurement staff inspected and received the items on 15^th August, 2019. In attendance was the Projectors Tripod Screens supplier

The Vice Chancellor, Prof. Ipara Odeo in a meeting with the external auditors from Kenya National Audit Office on 30^th July, 2019 in VC’s Boardroom. In-attendance were a section of Kibabii University staff from Finance, Procurement and Estate departments

Kibabii University staff from Internal Audit, Procurement, Health and Finance departments participating in stock taking exercise in preparation for the closure of final accounts for the year 2018/2019 at the University Pharmacy. Stock taking exercise took place on 20^th June, 2019

Kibabii University staff from Internal Audit, Procurement, Estates and Finance departments participating in stock taking exercise in preparation for the closure of final accounts for the year 2018/2019 at the Estates stores. Stock taking exercise took place on 20^th June, 2019

In line with H.E the President’s commitment to entrench good governance in the management of public affairs, and deepen accountability and transparency in the procurement of public goods, works and services, the President issued an Executive Order on ‘Procurement of Public Goods, Works and Services by Public Entities’.   The Executive Order is premised on the Constitutional principles of Chapter 12 on public financial management, and in particular Act 201 and 227 that emphasize integrity, prudent use of financial resources, and fair, equitable, competitive and cost effective procurement.

The Executive Order requires all government entities and public owned institutions to publish full details of tenders and awards from the 1^st July, 2018. The publication will allow members of the public to access the information which include the items or services purchased, contract prices, and the particulars of the suppliers including owners, directors and beneficial ownership. This will enhance the highest level of public scrutiny at all units of public administration, and thereby improve the management of public resources for public good.

Download the Kibabii University contracts awarded for 2018/2019 Financial Year- October, 2018

Contracts awarded for 1st & 2nd Quarter FY: 2018/2019

The Vice Chancellor, Prof. Ipara Odeo, DVC Administration, Finance and Development, Prof. Aywa and DVC Planning, Partnerships, Research and Innovation, Prof. Dr.-Ing. Mutua, PhD, Rer. Nat. in a closing meeting with the external auditors from Kenya National Audit Office on 8^th October, 2018 in Boardroom B. In-attendance were a section of Kibabii University staff from Finance and Procurement departments.

External auditors usually provide an independent opinion on the University’s annual financial statements. The financial statements provide a summary of the University’s financial performance during the year by showing its income and expenditure, and its assets and liabilities, together with a number of reports, statements and supporting information

Closing Meeting with the External Auditors Gallery

TENDER REF No: KIBU/PROC/T/01/2018/2019

TENDER NAME: PROVISION FOR CLEANING SERVICES FOR 2018-2020 FY (LOT 1)

1.1 Kibabii University invites sealed tenders from interested and eligible youth, women and persons with disability for provision of cleaning services 2018-2020 FY (Lot1).

1.2 Interested eligible candidates may obtain further information and inspect tender documents (and additional copies) at Kibabii University, 1699-50200 in the procurement office during working hours from 8.00 am to 5.00pm from Monday to Friday.

1.3 A complete set of tender documents may be obtained by interested candidates upon payment of a non-refundable fee of Ksh. 1000 in cash or Bankers Cheque payable to Kibabii University or downloaded from University website (www.kibu.ac.ke) or http://supplier.treasury.go.ke free of charge. Applicant who download the tender documents shall immediately email their contacts details and tender number to procurement@kibu.ac.ke.

1.4 Prices quoted should be net inclusive of all taxes and delivery costs, must be expressed in Kenya shillings and shall remain valid for a period of 120 days from the closing date of the tender.

1.5 Completed tender documents are to be enclosed in plain sealed envelopes marked with Tender name and reference number addressed to

Vice Chancellor

Kibabii University

P.O.BOX 1699- 50200 Bungoma

Should be deposited in the Tender Box at the Administration Block, Main Campus so as to be received on or before 4th October, 2018 at 10. 00a.m.

Or Bulky tenders which do not fit the tender box shall be registered at the Vice Chancellor Office on 1st floor of the Administration Block.

 

1.6 Tenders will be opened immediately thereafter in the presence of the tenderers representatives who choose to attend the opening at Kibabii University Senate room.

 NOTE:

1. Tenderer/bidders must serialize/number all the pages and copies of documents attached and indicate the documents submitted on their own attached table of contents.
2. All attachments shall be from the last page of this document, starting with your table of contents and all paged.

iii. Mandatory Site visit meeting shall be on Thursday, 27^th  September, 2018 at 10.00 am in the University Main campus (For New bidders).

Vice Chancellor,

Kibabii University

P.O.BOX 1699- 50200 Bungoma

Download: Invitation to Tenders for Cleaning Services for 2018-2020 FY (Lot 1) Advert

Kibabii University invites sealed tenders from interested and eligible tenderers to tender for the following:

 

Tender No	Tender Description	Bid Security	Eligibility	Mandatory Site Visit	Closing/ Opening date and time
KIBU/ PROC/T/01/2018-2019	Provision of cleaning services	Duly filled tender securing declaration form	Lot 1: Reserved for youth, women and persons with disability from Bungoma county	Thursday, 16th August,2018 at 10.00am	Friday, 24th August, 2018 at 10.00am
			Lot 2 & 3: Reserved for all youth, women and persons with disability in Kenya

 

Interested and eligible candidates may inspect and obtain tender documents from the University Procurement Department or downloaded from University website (www.kibu.ac.ke) or https//suppliers.treasury.go.ke free of charge. Those who choose to have hard copies will pay Ksh. 1000 in cash or banker’s cheque payable to Kibabii University,  KCB A/C No. 1132024889.. Tenderers  who downloads  the  tender MUST e-mail  their names, contact details and tender number to: procurement@kibu.ac.ke

 

The complete tender documents should be enclosed in plain sealed envelope clearly marked with the tender name and reference numbers and addressed to:

VICE CHANCELLOR KIBABII UNIVERSITY

P.O. BOX 1699-50200 BUNGOMA, KENYA

Should be deposited in the tender box located at the University Main Campus, Administration block on or before

Friday, 24th  August, 2018 at 10.00am

Bids will be opened immediately thereafter in the University Senate Boardroom. Bidders or their

Representatives are invited to attend.

Download: Invitation to Tender Notice

Download: Tender for Provision of Cleaning Services 2018-2020fy

Name	Academic Qualification	Professional Bodies
Ms. Villance Mwasigwa	BCOM: Procurement Option ongoing Diploma in Purchasing and Supplies CIPS Level 4	Kenya Institute of Supplies Management (KISM) Chartered Institute of Purchasing and Supplies (CIPS)
Ms. Joseph Isiah Shitakha	BCOM: Procurement Option ongoing CIPS Level 2	Kenya Institute of Supplies Management (KISM) Chartered Institute of Purchasing and Supplies (CIPS)
Mr. Bett Gilbert Kipngeno

Kibabii University invites interested eligible Contractors for Proposed Women Students Hostel and Associated Works project. More from the Link

During the PPOA training for the university and Bungoma county staff

Stock taking being done in the electrical stores of procurement department in preparation for closure of final accounts for year 2014/2015

Stock taking being done in the hardware and material stores of procurement department in preparation for closure of final accounts for year 2014/2015

Stock taking being done in the central stores of procurement department in preparation for closure of final accounts for year 2014/2015

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