Finance Department

Mr. Benjamin Oduor Musina
Deputy Finance Officer

Finance Department is headed by Mr. Benjamin Oduor Musina, who is the Deputy Finance Officer and he has really done his level best to ensure that all operations and activities are done in a professional way, reports and final Accounts are produced on time and all expenses incurred by the University are within the budget allocation. He has also been in the fore front in making sure that staff working under him are well motivated, which has led to higher productivity within the Department.

Finance department is further split into various sections for accurate and efficiency service delivery as stated below:

  • Cash Office- Mainly deals with petty cash payments for example payment of casuals, students on work study
  • Student Finance section- deals with updating all fees, Constituency Development Fund, HELB monies paid by students into the University Account and subsequently issuing them with the receipts.
  • Expenditure section- This section mainly deals with the payment of Suppliers, partimers, contractors and other stakeholders.
  • Voting and imprest Section- deals with Votebook updating, any expense is committed before payment is done and the imprest has to be filled, approved and voted before payment is done.
  • Reconciliation section- The cash book that contains the receipts and payments is reconciled against the Bank statement and any discrepancies are reported.
  • Examination section- mainly deals with checking the authenticity of documents before payment is made.
  • Revenue section- deals with updating all monies collected from students and other Income generating Unit.
  • Final Accounts section- deals with updating of final books of accounts and producing timely accounts reports.

Core Values

Finance Department of Kibabii University undertakes the following core values in order to realize its goals:

Excellence- Staff in the Finance department shall ensure excellence in provision of reliable financial services of the highest quality to all its customers.

Accountability- Staff in the department shall accountable for all actions during the course of service delivery.

Transparency– Staff in the Finance department shall avoid any malpractice in their line of duty.

Equity– Staff in the department shall ensure that there are equal opportunities for all without any form of discrimination, be it gender, race, disability, age, religion or ethnicity.

Professionalism- Staff in the department shall conduct themselves with decorum and adhere to the code of professional ethics.

Integrity – Shall be reflected in our personal appearances, interactions and conduct.

Objectives of Finance Department

  • To enhance preparation of quarterly, semi-annual and annual University budgets and improve on the budgetary control procedures towards encouraging cost reduction measures from 8% to 3%
  • To enhance daily and monthly revenue collection in form of student fees, appropriation in Aid, Government capitation and other income generating units on behalf of the University
  • To establish computerized accounting processes in the department towards enhancing efficiency and accuracy in generation of financial statements by the end of December, 2016
  • To improve on timely preparation of payroll salaries on monthly basis from 3oth to at least 25th of every month
  • To enhance processing payment of all procured Goods and Services which are of the required quality by the University user Departments

Quality Audit Assurance Workshop

Finance and Audit staff attend Quality Audit Assurance Workshop for two days from 21st – 22nd March 2017 at Golf Hotel Kakamega

Quality Audit Assurance Workshop

Quality Audit Assurance Workshop

Quality Audit Assurance Workshop

Students being Served

Students being Served

Students clearing their fee balances in Finance Office before sitting for their end semester exams

Stock Taking in the Electrical Stores


Stock Taking in the Electrical Stores

Stock Taking in the Electrical Stores
Stock taking being done in the electrical stores of procurement department in preparation for closure of final accounts for year 2014/2015

Stock Taking in the Hardware and Material Stores

Stock taking being done in the hardware and material stores of procurement department in preparation for closure of final accounts for year 2014/2015
Stock Taking  in the Hardware and Material Stores

Stock Taking in the Central Stores


Stock Taking in the Central Stores

Stock Taking in the Central Stores
Stock taking being done in the central stores of procurement department in preparation for closure of final accounts for year 2014/2015

Finance Staff in ERP Training Session

Finance staff in training session on Students Finance section of the Enterprise Resource Planning (ERP) in the Computer Lab
Finance Staff in ERP Training Session
Finance Staff in ERP Training Session

Catering Unit

Students being served at the main catering Unit during lunch time
Catering Unit

Payment to Milicons

Milicons contractor signing a cheque as part of his payment
Payment to Milicons

Expenditure Office

Customers being served in the expenditure office
Expenditure Office

Staff being Served

Member of staff being served whereby he has surrendered his imprest fully accounted
Staff being Served

Student being Served

Students being served in Students Finance Office
Student being Served